Charging and Remissions Policy
This policy is cross-referenced to the complaints procedure, and the Data Protection, Health and Safety, Pupils Behaviour, Special Educational Needs and Disabilities (SEND) policies.
This policy will ensure that charges and remissions are applied consistently and fairly, and that they enable all pupils to access provision regardless of their families’ financial circumstances.
Who/what was consulted?
The policy has been informed by A Guide to the Law for School Governors and DfE and local authority guidance on charging for school activities.
Relationship to other school policies
The policy complements the school’s Equality and Inclusion and Safeguarding and Child Protection policies.
This policy will ensure that no child suffers from unfavourable treatment because of their parents’ financial position.
Pupil Premium Funding
The Government has allocated an additional amount of money to the main school budget to maximise the achievement and help the school narrow the attainment gap between children from disadvantaged situations and more affluent backgrounds. This includes children who are Looked After and children from forces families and children entitled to free school meals.
The school ensures therefore that such funding supports Academic and Learning outcomes and ensures that all children (no matter what circumstance) are supported to do well in school and as such this should not affect the approach and practice we take as a school in relation to Charging and Remissions, detailed in this policy.
Roles and responsibilities of Headteacher, other staff, Governors
The Headteacher will ensure that the following applies and that the information is available for parents to understand:
During the school day
All activities that are a necessary part of the National Curriculum plus religious education will be provided free of charge. This includes any materials, equipment and transport to take pupils between the school and the activity. It excludes charges made for teaching an individual pupil or groups of pupils to sing or play a musical instrument. Unless the teaching is an essential part of either the National Curriculum or a public examination syllabus being followed by the pupil(s), a charge will be made.
There will be no charge for any activity that is an essential part of the syllabus for an approved examination unless:
- The examination is on the set list, but the pupil was not prepared for it at this school
- The examination is not on the set list but we arrange for the pupil to take it
- A pupil fails without good reason to complete the requirements of any public examination where the governing body or the LA originally paid or agreed to pay the entry fee.
Voluntary contributions may be sought for activities during the school day which entail additional costs e.g. admission charge. In these circumstances no pupil will be prevented from participating because his/her parents cannot or will not make a contribution.
From time to time we may invite a non-school based organisation such as a theatre group, to arrange an activity during the school day. Such organisations may wish to charge parents, who may, if they wish, ask the Headteacher to agree to their child being absent for that period.
Optional activities outside of the school day
We will charge for optional, extra activities provided outside of the school day, for example, after school sports club. Such activities are not part of the National Curriculum or religious education, nor are they part of an examination syllabus.
Education partly during the school day
If a non-residential activity happens partly inside the school day and partly outside of it, there will be no charge if most of the time to be spent on the activity falls within the school day. Conversely, if the bigger proportion of time spent falls outside of the normal school day, charges will be made. When such activities are arranged parents will be told how the charges were calculated.
Charges will be made for board and lodging.
Other charges will be made to cover costs when the number of school sessions missed by the pupils totals half or more of the number of half-days taken up by the activity.
When charges are made for any activity, whether during or outside of the school day, they will be based on the actual costs incurred. As much notice as possible will be given to parents of the activity and the charge.
Best value will be sought in planning activities that incur costs to the school and/or charges to parents.
Arrangements for monitoring and evaluation
The Governing body will monitor the impact of this policy by receiving on a financial report on those activities that resulted in charges being levied, the subsidies awarded (without giving names), the source of those subsidies, and evidence of impact on pupils’ learning.
United Nations Convention on the Rights of the Child.
The school is a Rights and Respecting School and has been awarded the UNICEF Recognition of Commitment Award (ROC).
Article 26 of International Charter for the Rights of the Child:
Governments must provide extra money for the children of families in need.
Article 28: Every child has the right to an education. Primary education must be free. Secondary education must be available to every child. Discipline in school must respect children’s human dignity. Wealthy countries must help poorer countries achieve this.